Office Manager, St Joseph’s Specialist Trust, Surrey

St Joseph’s Specialist Trust, Cranleigh, Surrey


39.5 hours per week, 42 weeks per year

(term time incl. CPD days + 15 days in holidays)*

Actual Salary: £27,230 – £30,141 pa

(FTE £27,518-£30,459 for 37 hours / 52 weeks pa)

with an additional £1,000 Retention Bonus**

St Joseph’s are seeking an experienced, efficient Office Manager, to lead a small, dedicated office team on site.  The role involves working closely with staff throughout St Joseph’s and managing and leading the Education Administration team to deliver a wide range of both complex and straightforward administrative functions, including ensuring that the team maintains accurate records and database completion and leading the team in support of student review meetings.  You will also oversee planning of events for students and families and will be responsible for ensuring that the reception is manned at all times from within the team, as well as providing support to the Executive Principal (see job description for full details).  You should be able to focus on priorities and deadlines and have the ability to work under pressure and have an aptitude for working with families and external stakeholders. You should embrace taking a proactive “hands on” approach wherever needed.

This is a 39.5 hour a week role (8.00am – 4.30pm Monday to Thursday and 8.00am – 4.00pm Friday over 39 weeks (term time plus CPD days) plus 15 days to be worked during the school closure periods.  *Additionally, it is the role of the Office Manager to ensure that there is cover on reception during all school closure periods and CPD days, from 8.00am to close of business (4.30pm Monday to Thursday and 4.00pm Friday).  It may be necessary for the Office Manager to provide that cover themselves in the absence of support team cover.  In that situation overtime may be claimed or term-time holiday may be taken (above the contracted permitted amount) in lieu of non-contracted holiday hours worked, by agreement with line manager.  This will be discussed at interview.

We are a registered charitable trust comprising a special needs school, college, registered children’s home and adult supported living houses.  Our school and college students are age 5-19 with severe and complex social communication and learning disabilities, many with autism. Every member of our staff plays a part in making a positive contribution to the lives of our students and tenants.  Students may visit the office so compassion, patience and empathy for their needs is vital. If you are recruited, you will be required to complete Team Teach positive behaviour support training as part of your induction before employment.# Physical and mental resilience are qualities essential for all our employees.

Why St Joseph’s?

  • 25 days holiday plus statutory public holidays paid (pro-rated)
  • **£1,000 Retention bonus – £250 after 1 month, £250 after 1 year, £500 after 18 months at Trust
  • Free hot lunch during term time
  • Generous pension scheme
  • Free car parking on site
  • Employee assistance service (confidential, professional wellbeing and counselling 24/7 service)
  • Discount on gym, swim and classes at Cranleigh Leisure Centre
  • Induction programme including Team Teach Positive Behaviour Support Training (refreshed every two years)
  • Excellent network of support across the organisation including a team of Adult Mental Health First Aid and Occupational Health
  • Based on a beautiful 23 acre site in Cranleigh, half way between Horsham and Guildford, on the edge of the Surrey Hills

Own transport is desirable due to the rural location of the Trust. All employees of St Joseph’s Specialist Trust are key workers.

CVs may be submitted for consideration in the first instance but only applications made on the St Joseph’s Specialist Trust application form will be considered for shortlisting and interview.  Please call the recruitment team on 01483 272449 for more information.

How to apply

For an application pack (including form, job profile and person specification) or access to an on-line application form, please visit us at  Closing date for receipt of completed application forms (including full employment history) is Friday January 28th at 9am.

#St Joseph’s requires all staff to pass training in the positive behaviour management framework, Team Teach. During the Coronavirus Pandemic the physical element of this training is being delivered with use of PPE.  Staff need to pass the physical element of the training in order to be certified as Team Teach qualified. Staff may commence work on a case by case basis with the theoretical element of the training only at the absolute discretion of St Joseph’s. The physical element of the training will remain a consideration in staff successfully completing probation.

St Joseph’s Specialist Trust is committed to safeguarding and promoting the welfare of children and young people. This position requires an enhanced DBS disclosure