Administrator (Office), St Joseph’s Specialist Trust, Surrey

St Joseph’s Specialist Trust
Cranleigh, Surrey

Administrator (Office)
37 hours a week, 42 weeks per year
Salary range: £19,076 – £20,347 (Full time equivalent)
Actual salary: £17,682 – £18,860

We are seeking a dynamic Office Administrator to join our business and administration team.  This role will suit you if you have excellent administrative experience and communication skills. You should actively enjoy working on and co-ordinating a range of tasks and projects and have good office IT skills, preferably including database and Publisher experience. You should be an enthusiastic team player. You will need to be confident at communicating with staff of all levels and have empathy for the needs of our students. You must be able to work efficiently and to tight timescales.

St Joseph’s is a registered charitable trust comprising a special school, college, children’s home and adult supported living houses. Ours students are age 5-19 with severe and complex social communication and learning disabilities. Every member of our 300 staff plays a part in making a positive contribution to the lives of our students.

Our core office team within business and administration comprises 8 people. Within this role you will provide reception cover at busy times of the day including morning breaks, lunch, towards the end of the working day and at other times when our receptionist may be absent. You will be responsible for communications with families, the production of our half-termly newsletter (alternating with another member of the office team). You will lead on the maintenance of student records, being responsible for keeping up to date database and paper records of new and existing students, acting as administrator on the school information management system (SIMS). You will be part of the team providing support for student annual reviews. You will also provide administrative support to other team members and functions on tasks such as website administration, the production of resources for key student events, cover for the care administrator role where required as well as ad hoc support. For a full list of responsibilities, please refer to the job profile available on the recruitment page of our website.

Students visit the office and reception so compassion, patience and empathy for their needs is vital. If you are recruited, you will be required to complete Team Teach positive behaviour support training as part of your induction before employment. The offices are located on the first floor of our college building and meetings take place in various buildings across the site.  Candidates should possess physical and mental resilience.  Own transport is desirable due to the rural location of the school.

This office based role is for 37 hours a week during term time including CPD days (39 weeks) plus 15 days to be worked during school holidays. Hours of working are 8.30am-4.30pm Monday to Thursday and 8.30am to 4.00pm Friday.

Why St Joseph’s?

  • Free hot lunch during term time
  • Generous pension scheme
  • Free on site car parking
  • Annual performance related pay progression
  • Employee assistance service (confidential, professional wellbeing and counselling 24/7 service)
  • Local leisure centre discount on gym, swim and classes.
  • Induction programme
  • Based on a beautiful 23 acre site on the edge of the Surrey Hills.

The deadline for applications is 10am on Tuesday June 15th, 2021.

Only applications made on the St Joseph’s Specialist Trust application form will be considered for shortlisting and interview.  We do welcome CVs and telephone enquiries on initial contact – please feel free to call for more information, however we do not consider applications made by CV only.  It is anticipated that we will be interviewing by zoom, in the first instance, shortly thereafter.

How to apply
For an application pack (including form, job profile and person specification), please visit us at

St Joseph’s Specialist Trust is committed to safeguarding and promoting the welfare of children and young people. This position requires an enhanced DBS disclosure.